Group events allow multiple guests to book the same time slot, making them ideal for workshops, webinars, group coaching sessions, and classes. Each guest books independently and receives their own confirmation email.
Step 1: Create a New Group Event
Navigate to Events in the sidebar and click New Event. Select Group from the event type options. The form includes additional group-specific settings beyond the standard event fields.
Step 2: Configure Group Settings
Set the Maximum Attendees per time slot. For a small workshop you might set this to 10, while a webinar could allow 100 or more. Enable the Waitlist toggle if you want guests to join a queue when a slot fills up. When a spot opens due to a cancellation, the next person on the waitlist is automatically notified.
Showing Availability
You can choose whether to show guests how many spots remain for each slot. Displaying remaining spots creates urgency. Toggle this under Display remaining spots in the event settings.
Step 3: Set Duration and Schedule
Choose the session duration and assign an availability schedule. Group events typically have longer durations — 60 to 120 minutes is common for workshops and classes.
Step 4: Add Location and Details
Select the meeting location. For virtual group events, Google Meet or Zoom works well. Add a detailed Description covering what the session includes, what guests should prepare, and any prerequisites.
Managing Attendees
After guests begin booking, view the full attendee list from the event detail page. Click on any booked time slot to see who has registered. You can also manually add or remove attendees if needed.
Best Practices
- Set the max attendees slightly below your true capacity to maintain quality
- Enable the waitlist to capture overflow demand
- Send a reminder email 24 hours before with preparation instructions
- Use custom questions to collect information from each attendee