Here's a workflow that happens millions of times daily: someone books a meeting, then the host manually creates a Zoom/Google Meet/Teams link, copies it, and sends it to the attendee. It takes 2-3 minutes each time, and occasionally someone forgets, leading to a meeting that starts with "wait, what's the link?"
There's a better way.
The Problem with Manual Video Links
- Time waste — 2-3 minutes per meeting, multiplied by hundreds of meetings per year
- Forgotten links — No link in the invitation means a confused start
- Wrong links — Copying the wrong link or reusing old links causes chaos
- Inconsistency — Some meetings have links, some don't, some use different platforms
How Auto-Generation Works
When you connect your video conferencing platform to your scheduling tool:
- Client books a meeting through your booking page
- Your scheduling tool automatically creates a new, unique video link
- The link is included in the confirmation email to both parties
- The link is added to the calendar event
- Reminder emails include the link again so it's always accessible
Zero manual steps. Every meeting has a fresh, unique link. No confusion.
Supported Platforms
Google Meet
If you use Google Workspace, connecting Google Meet to your scheduling tool creates Meet links automatically. Since the meeting is on your Google Calendar, the Meet link integrates natively — clients see the "Join with Google Meet" button directly on the calendar event.
Zoom
Connect your Zoom account and every booking generates a unique Zoom meeting link with your default Zoom settings (waiting room, passcode, etc.). The link appears in confirmation emails and calendar invites.
Microsoft Teams
For Microsoft 365 users, Teams integration creates Teams meeting links for every booking. Particularly useful for organizations that standardize on the Microsoft ecosystem.
Setting It Up in Meetlr
- Go to Settings → Integrations
- Connect your preferred video platform (Google Meet, Zoom, or Teams)
- When creating or editing an event type, select the video platform as the location
- That's it — every new booking for that event type gets an auto-generated video link
Pro Tips
Use Different Platforms for Different Event Types
You might use Google Meet for quick calls and Zoom for longer sessions that need recording. Set each event type to use the appropriate platform.
Include a Backup
In your event type description, add: "If you have trouble joining, call me at [phone number]." This prevents a technical issue from derailing the meeting entirely.
Test Before Going Live
Book a test meeting with yourself to make sure the video link generates correctly and appears in both the confirmation email and calendar event.
The Impact
It's a small automation, but it eliminates a recurring friction point. No more "what's the link?" messages. No more forgetting to create links. Every meeting starts on time with everyone in the right virtual room.